Travel overseas for business can be a fun adventure, but it also needs to be taken seriously. Before traveling to another country, whether for work or pleasure, it’s important to learn the customs and procedures of your destination, while also preparing yourself for your trip.
As a business traveler, you’re not only representing your country of origin to all of those you meet, but you are also a representative of your company. It’s important to be knowledgeable about the country you are planning on visiting as a way to show respect.
Besides requiring the correct documents like a visa and passport, there are other obligations you will likely need to complete before making your way overseas. Many of these requirements are specific to a particular destination based on the laws and regulations for the countries you are visiting. Make sure you do your homework well in advance so you know each of these requirements.
5 Tips for Overseas Business Travel
International travel for business can be a very exciting opportunity. You not only get to see new and interesting parts of the world, but you even get paid while doing it. In order to have the best experience possible, there are things you can do in advance to prepare. Here are five tips to help execute the perfect international business trip.
- Create an Organized Itinerary: Make sure that your days are packed with opportunities to help your company. Scheduling time for appointments, meetings, and personal time is very important to executing a beneficial international business trip. An itinerary should be a good guide for your trip’s goals and achievements. Because you do not want to waste any time on this trip, it’s better to plan in advance to take full advantage of the opportunity.
- Learn about the Culture and Customs: Before landing in said country, it’s important to understand the environment, culture and practices of this region. Knowing up-to-date news and information about your international travel destinations will help you avoid inappropriate comments or disrespectful behavior. Not only is it important to understand the culture, but it is also beneficial to know protocols, customs and etiquette as well. This includes things like: common greetings, religious practices, business manners, dietary practices, and acceptable humor.
- Learn the Native Tongue: While not every business trip requires learning a whole new language, it’s always advisable to seek out some basic vocabulary for the region you are visiting. The use of a translator might be beneficial as well. Communication is a huge part of business and breaking down those barriers will only help you with your business endeavors.
- Protect Yourself: Traveling internationally can be exciting, but also very stressful and sometimes dangerous. A new environment can mean new hazards and threats. Don’t avoid protecting yourself to save money. Sometimes travel insurance is a valuable way to reduce the risk of health crises and other types of risks.
- Stay Connected: Plan to use your communication devices while staying overseas. Make sure that your plan is available in other countries, or rent a cellphone from the airport. Communicating back and forth between your headquarters, while in a different country, is often an important part of international business. Communicating with your coworkers back at the office is an important part of international business travel.
Traveling internationally for business can be a new adventure. It’s becoming increasingly common as more and more U.S. companies also have offices overseas in places like Ireland, Costa Rica, the United Kingdom, and Hong Kong. In 2014, Forbes rated Denmark as the #1 country for business.
Regardless of where you are traveling, planning ahead helps to make the experience as positive as possible. Know the culture of the places you are visiting, and when possible, make ongoing communication a vital part of your trip. Try to maximize your time spent overseas by preparing in advance for productivity. The more organized you are, the more time you’ll likely have to enjoy some sightseeing and leisure. Always remain respectful, while keeping your goal in sight.
David Easterling has been leading software development companies for more than 15 years. In 2008 he founded Prosoft Nearshore, with offices in Louisville, KY, and Escazú, San José, Costa Rica. Prosoft Nearshore is ranked #16 in Kentucky Top Companies and #2675 on the 2014 Inc. 5000 list of fastest growing private companies. David holds a degree from the University of Tennessee-Knoxville. He is a Certified Scrum Master, an active member of the Scrum and Agile User Group, and a member of the National Vistage CEO Leadership Group.
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